One of our most requested features was syncing of bookings to other calendars and today we are happy to announce that Gigasports users can now seemlessly sync with Outlook 2010! When you make a booking it will automatically appear in your Outlook 2010 Calendar – you don’t need to do anything except set it up once…

You will find a special link in the “My Bookings” list on your booking sheet. The sync should work with any calendar that accepts iCalendar feeds, however this post only addresses Microsoft Outlook 2010.

Your “My Bookings” list should include a box similar to this one:

Microsoft Outlook 2010

  1. Click inside the text box and press Ctrl-C (or Cmd-C on Mac) to copy the entire text (remember to get it right to the last character as the whole link is important!)
  2. Open up Outlook. Select the “Calendar” button in the bottom left pane
  3. Next click on “Open Calendar” in the ribbon above and select the “From internet…” option
  4. In the popup that appears paste the link you copied from website (Ctrl-V or Cmd-V on Mac). Make sure the link includes “http://” at the beginning. Click OK.
  5. On the following popup check “Yes” that you want to subscribe to updates. This means that when Outlook restarts, or you check for new mail you will automatically check for updates to your Gigasports bookings! Alternatively if you just want to do a one-time import of your current bookings, click “No”.
  6. After a short connection and download of information you should see a new pane appear with your bookings. You should see something similar to what I have below (click the image to view a larger size). Note: If you do not have any bookings, you will receive an alert saying that this calendar does not have any events – but would you like to add it anyways. Click yes!
  7. Now if you click the little arrow icon circled in the image above you can switch into “Overlay” mode where your bookings are overlayed onto your original calendar. This is useful for checking for conflicts with meetings and other things on your schedule. Alternatively you can select “View” from the ribbon above, and select “Overlay” from the Arrangement panel. Your calendar should now look like this.
  8. [Optional] If you want to manually update and sync your calendar (without waiting for your email to sync) then click “Send/Receive” from the ribbon above and choose the option “Update Folder”

Microsoft Outlook 2007

Read about how to set this up with Outlook 2007.

Google Calendar

Unfortunately we have been unable to get the sync working with Google Calendar. This appears to be an issue with Google and not us. You can read more information about it here (http://getsatisfaction.com/google/topics/ical_sync_does_not_refresh_at_all_or_not_fast_enough). You can add the link via the following steps but you will most likely not have success.

6 Responses to “Sync Bookings with Outlook 2010”

  1. Sameer March 31, 2011 at 5:05 pm #

    Hi,
    i tried this in Outlook 2010 and it worked expect all my bookinggs were -4 hrs behind and were all for 1hr instead of 40 minutes.
    also, is there a way to set the default reminder to 2 or 3 hrs?

    • mike April 9, 2011 at 1:27 pm #

      Hi Sameer,
      Thanks for pointing this out! Timezones are a bit finicky with calendar syncing, but that issue should be ironed out by Monday (as well as the 1hr time).

      Right now there aren’t any reminders set up in the calendar events … but from what I’ve read that’s a definite possibility. I’ll look into it and update the news site if it goes live.
      -Mike
      Gigasports.com

  2. Carlo Mariglia April 1, 2011 at 1:25 pm #

    Can you provide instructions on how to sync with iCalendar on an iPad?

    • mike April 12, 2011 at 11:34 pm #

      Hi Carlo,
      We are still working on iCalendar support. We’ll make some noise as soon as it’s ready.
      -Mike

  3. Varj September 9, 2011 at 10:07 am #

    anyway to get the outlook synced calender to work on blackberry? i see my squash matches in outlook, but not in the calendar on my BB.

    thanks

  4. Ronni March 15, 2012 at 6:38 pm #

    Still no news on syncing with iCalendar?

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